StewardStack

Everything your ministry runs on, in one calm place.

Plan Events, organise your team and keep safeguarding records ready, without the weekly admin scramble.

Dear friend,

We didn't set out to build software. We help run retreats, conferences, prayer meetings, camps and outreach ourselves, and we kept drowning in the paperwork behind them. We were chasing the same people week after week.

Every Event meant the same scramble: collecting , making the right , checking the , digging out and , and getting ready before anyone arrived.

So we built StewardStack for ourselves first. It keeps and together, helps you plan , open , run on the day, and keep clear from registration to attendance. If something happens, stay with the Event instead of disappearing into an inbox.

The money side belongs in the same story too: , , and connect back to the people and Events you already know.

This isn't built for a problem we've only read about. We do this work too. StewardStack gives us the confidence we want it to give you too: knowing the checks are done, the records are together and nothing important has been quietly forgotten.

Come and try it.

The StewardStack Team

Meet the people behind StewardStack.

Daniel and John are building StewardStack from inside ministry, working evenings, late nights and weekends to create dependable software for work they know firsthand.

Painted portrait of Daniel Paul

Daniel Paul

Design Engineer

Daniel previously built and sold a SaaS company. He brings years of experience designing dependable, compliance-heavy products that make complex work feel simple, alongside hands-on ministry leadership that keeps StewardStack grounded in the realities organisations face.

Painted portrait of John Joseph

John Joseph

Product Engineer

John is an experienced product owner and product engineer. He brings customer success into the product itself, listening closely to organisations, shaping useful features, and helping ministry teams get lasting value from StewardStack as their needs evolve.

Features

StewardStack is a platform that helps you manage your ministry.

Parental consents

Collect parental consent before an Event and keep every response linked to the right participant.

  • See what has been returned
  • Keep consent with the Event
  • Spot gaps before the day

Event assignments

Assign team members to an Event and see the people, roles and safeguarding information together.

  • Assign team members
  • Match people to roles
  • See cover at a glance

Required compliance checks

Make the compliance checks required for each role clear, then see who is ready and who still needs attention.

  • Requirements by role
  • Clear readiness status
  • Missing compliance checks highlighted

DBS checks

Record DBS details securely, follow progress and keep renewals from slipping through the cracks.

  • Encrypted certificate numbers
  • Clear compliance check status
  • Renewal dates in view

Reference checks

Send reference requests by email and collect responses through a secure link without asking referees to create an account.

  • Secure public links
  • Invite and reminder emails
  • Responses kept with the record

Risk assessments

Keep the Event risk assessment with the operational record so it is easy to review before people arrive.

  • One record per Event
  • Review before the day
  • Ready when an auditor asks

Team management

Keep each team member's role, contact details and safeguarding record in one dependable place.

  • Searchable team roster
  • Roles and details together
  • Import existing lists

Safeguarding

Bring DBS and reference records together so safeguarding leads can see what is complete and what needs action.

  • Compliance checks in one view
  • Sensitive data protected
  • Clear evidence when needed

Event registrations

Collect the details you need when people register and keep the attendee list connected to the Event.

  • Public registration
  • Capacity in view
  • Attendee details captured

Check-in and check-out

Record arrivals and departures on the day so the live attendance record stays accurate.

  • Fast arrival tracking
  • Live on-site list
  • Arrival and departure times

Participant tracking

Follow each participant from registration to attendance without rebuilding the list in another spreadsheet.

  • Registration status
  • Attendance history
  • Filter and export lists

Incident reports

Keep incident details and follow-up against the relevant Event so there is a clear record of what happened next.

  • Linked to the Event
  • Follow-up actions recorded
  • Clear report history

Ticket payments

Collect secure card payments for paid Events and keep each payment linked to the registration.

  • Secure card payments
  • Per-ticket pricing
  • Registration reconciliation

Invoices

Create and send invoices from your organisation, then keep due dates and payment status clear.

  • Create and send invoices
  • Track what is due
  • Keep payment history

Donations

Keep gifts connected to the people and appeals they belong to, with a clear record for your team.

  • One-off and recurring gifts
  • Donor records connected
  • Receipts kept clear

Gift Aid

Capture declarations and keep the information needed to prepare eligible Gift Aid claims.

  • Declarations on file
  • Eligibility recorded
  • Claim information ready
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Frequently asked questions

Clear answers about getting started, moving your records and protecting sensitive information.

Come and see.

Tell us how your organisation works today. We'll show you how StewardStack can fit into your existing way of working and bring your team, Events and safeguarding records into one calm, dependable place.

StewardStack

Team, Event and safeguarding records in one calm place.

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